Depending on the workload, they may be trusted with carrying out tasks for one or many individuals within a department, and cross-department work is sometimes necessary.
They keep an office running smoothly while supporting the efforts of an executive, manager, business owner or professional group. Those who become very skilled in this field can advance to higher positions, supporting top-ranking officials in government, higher education, nonprofits and private corporations.
Administrative assistant a reputation for extraordinary administrative skills can lead to salary increases and promotions. Technology Skills Administrative assistants work with office software programs, including spreadsheets, databases, word processing and graphic presentation software.
Comfort and skill with technology is essential because a boss may rely heavily on an administrative assistant to format professional looking presentations, manuals, newsletters, website content and marketing material.
Many employers also expect administrative assistants to be adept at sending messages via email and social messaging. Communication Skills In a busy office, an assistant uses friendly communication to interact with a wide range of people, frequently exchanging information about office operations.
For example, an administrative assistant typically handles procedures for routing mail and requesting supplies in the office. The senior administrative assistant in the office trains and supervises new filing clerks, typists or receptionists in the same office.
Excellent written and verbal communications come in handy when delegating tasks, giving instruction and providing feedback. Strong interpersonal skills foster teamwork and create positive connections with clients. Organizational Ability Administrative assistants must think on their feet and juggle many duties simultaneously.
A hectic workday requires setting priorities and developing a plan of action. Bosses appreciate administrative assistants who can help them manage their calendar and remind them of meetings or deadlines.
Organizing records and files is another important responsibility. Administrative assistants efficiently manage a filing system, track incoming calls and send outgoing correspondence.
Confidential documents must be stored, retrieved and shredded according to established office protocols for managing data.
Written Expression Administrative assistants needs skills in standard written English and, in some organizations, business English. They can access a course in business communication or writing through a community college, vocational-technical school or e-learning provider.
Good writing skills will improve the quality of office correspondence, emails and memos. An eye for detail is essential when carefully proofreading important documents.
Time Management Administrative assistants are efficient time managers who value punctuality. They use an electronic calendar in an email program to identify and schedule meeting times that work for everyone invited.Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Position Title What This Role Does Salary Range* Administrative Assistant: This role is assigned to either a person or team and can complete all administrative tasks like scheduling, meeting arrangement, paperwork, answering calls, and more. Administrative Assistant / Office Assistant As an Administrative Assistant, you will perform a variety of administrative clerical office functions.
You will be responsible for composing memos, transcribing. Administrative assistants and secretaries held slightly more than 4 million jobs in , according to the Bureau of Labor Statistics (BLS).
Administrative/support job opportunities are expected to grow by 12 percent from to , about as fast as the average for all occupations, the BLS reports.
An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational initiativeblog.com organize files, draft messages, schedule appointments and support other staff.
Although administrative assistants work in nearly every industry, many are concentrated in schools, hospitals, government agencies, and legal and.
Secretaries and administrative assistants, except legal, medical, and executive form the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private initiativeblog.com-level education: High school diploma or equivalent.